Study leave for doctors in training

You can get detailed guidance below about how to take study leave. If you're not sure, you can contact the Postgraduate Centre team.

Staff supporting each other

Guidance

All study leave applications must be submitted on-line through the Intrepid Study Leave Manager.

  • Account credentials to access Intrepid are issued by the Deanery

  • Applications should be submitted at least 6 weeks before you expect to attend a course.
  • The time allocation for study leave relates to the number of working days missed over the leave period. Weekends should only be counted when they coincide with a duty period.
  • Claims for Travel / Expenses must be made on e-pay within 3 months of the date of the course.
  • Study Leave will only be granted when Induction has been completed and signed off, educational objectives for the post submitted and statutory and mandatory training is up to date.
  • Fees are not paid directly – you pay and we will reimburse you.

Learning Agreement

  • This needs to be discussed and agreed with your Educational Supervisor, with educational objectives for before any Study Leave can be given.

  • It will be referred to when you are applying for study leave.   

Process
  • Submit your application on-line through Intrepid Study Leave Manager. Please give as much supporting information as you can, including study plans for any private study applications.

  • You may be asked to provide further details of the course, or explain how it fits in with your Study Plan / Training Agreement.  

  • Once submitted, the application will be forwarded automatically to the next authoriser in the chain.  When it has been assessed by the Director of Education, you will receive an email informing you of the outcome.

  • If the application includes approval of funding, confirmation of the approved amount will be sent to you by the Study Leave Administrator with details of how to claim.

  • Study leave expense claims must be submitted on e-pay, selecting 'Training (Junior Doctors)' from the drop down menu.  

Study Leave Allowance

CT1 - CT/ST3
  • You are entitled to 30 days a year, pro rata-ed per 6 month post.

  • For Wessex Psychiatry trainees, 15 of the 30 days are set aside for attendance at the Core Psychiatry course. The remaining 15 will be divided between the two 6 month periods. 7 days will be available during Aug-Jan, while 8 days will be accessible during Feb-July.

  • 6 days and £200 per year i.e. 3 days and £100 per 6 month period are top sliced for the Psychotherapy modules.

  • Weekends should only be counted when they coincide with a duty period.

  • Days cannot ‘roll over’ from one 6 month period to another.

  • The allowance for CT1-ST3 currently stands at £300 per 6 months post. Therefore, £600 is available for the year, but only half is normally accessible during each post.

  • Any residual funds during a six month post will not be carried over.

  • Less than full time trainees: the allowance is pro rata according to contracted hours. During one year these days are allocated for attendance at the Core Psychiatry course, and the following year several days are top sliced for Psychotherapy modules and the remainder used to apply for Study Leave in the normal way.

ST4-6
  • You are entitled to 30 days a year, of which 15 should normally be for in-house educational activities.

  • Weekends should only be counted when they coincide with a duty period.

  • Days cannot ‘roll over’ from one 12-month post to another.

  • The allowance for ST4-6 currently stands at £600 per 12-month post.

  • Less than full time trainees: the allowance is pro rata according to contracted hours.

  • Any residual funds during a six month post will not be carried over.

  • Psychiatry trainees must apply for study leave for attendance at the Advanced Professional Programme.

Contacts